In this article: calendar selection, filter, chart, data, “Other” category, grouping and export/print/settings.
To open it, click on the Reports button in the main Toggl sidebar.
The Calendar allows you to define a custom date range for the report. To begin, click on This Week. To select a specific time frame, click on the first date and then the last date. Alternatively, click on one of the quick select options (This Year, This Month, etc). To confirm your selection just click outside of the calendar.
Use the left/right arrow keys to move back or forward in your calendar and at the same time maintaining your filters.
You are able to filter your data by User, Client, Project, Task, Tag, Billable and Description. Changes you’ve made to individual filters will be applied as soon as you click out of the filter field. To generate the report click on the big green “Apply” button.
Quick notes regarding filters
- Selecting a client inside the Client filter will automatically select all projects related to that client.
- Selecting a project inside the Project filter will cause the Task filter to only show Tasks related to that project.
The chart gives you a clear and visual overview of your data according to your filters. Your data is shown in two colors – dark and light blue. If you hover over the bar chart, you´ll see a number that shows you the total amount of hours on that day. The part that is dark blue shows your billable hours. Please note that the billable hours will display only if you’re on the Starter plan.
Your data appears in 4 columns depending on the way you have grouped and sorted it. The first column shows you the Project name. If you click on the plus sign, you´ll see more detailed information – time entries attached to that project.
Time formatting can be changed from your Profile page, Toggl currently has 3 different ways for displaying time.
What is “Other” (in my pie charts)? “Other” is a system-generated category that contains all projects whose duration doesn’t exceed 10% of the total duration. In other words, it’s a way to group together smaller projects so they don’t clutter the pie chart. This grouping is done automatically and cannot be turned off.
Click on the Grouped by button to change the way your data is displayed. You can group the data by client, project or user. You can also set subgroups by time entry, task, project, client or user.
For example, you can set grouping to “User” and subgrouping to “Project” to see how much each team member worked and how that time was divided among projects.
Export, Print and Settings
You are able to export your data into PDF, CSV and if you are in a Starter workspace, you can also export your data into Excel format. Pressing the print button will create a PDF file.
You will also see the settings cogwheel – this helps you to set the rounding feature (if you’re in a Starter workspace) and pick how to display the duration. The cogwheel menu button also allows you to turn on Distinct Rates. If you enable this setting your project rate and project member rates will be displayed in your report