Track users can report on their time in various forms via our webapp. Here's a quick overview with links to detailed guides where possible.
Some things to note:
Reports are workspace-specific. Please make sure you're on the correct workspace when running a report.
Team reporting is only available on paid plans. Users on free plans can only run reports for their own data.
Summary Report
The Summary Report provides a high-level, aggregated overview of your tracked time, making it easy to see the big picture of where your team's efforts are going. It's designed to give you quick, visual insights into your time data by grouping total hours by project, client, or team member. This report is perfect for when you need a quick snapshot of your data or want to understand broad trends without getting lost in individual time entries.
Learn more about the Summary Report here.
Detailed Report
The Detailed Report offers a comprehensive and granular view of all individual time entries, serving as the foundation for in-depth time analysis. It is the go-to place when you need to see not just the totals, but every single time log that contributes to those totals. This report is essential for anyone needing to review the specifics of where and how time is being spent across the team or on particular projects.
Learn more about the Detailed Report here.
Workload Report
The Workload report provides a clear, high-level view of your team's capacity and how their time is distributed across different tasks and projects. At its core, the report organizes your team's tracked time into a simple, flexible table. You can group the data by clients, projects, or team members to see exactly where the hours are going over a specific period. This allows for a quick and easy way to analyze your team's efforts and make informed decisions about project planning and resource allocation without getting lost in the weeds.
Learn more about the Workload report here.
Profitability Report
The Profitability Report is a key feature for understanding the financial health of your projects and your business as a whole. It moves beyond just tracking time to show you which clients, projects, or team members are most profitable by comparing the revenue you earn against your labor costs. This allows you to see a clear picture of what work is most valuable, helping you make smarter decisions about pricing, project selection, and resource allocation.
Learn more about the Profitability report here.
My Reports
The "My Reports" feature is a flexible workspace where you can build your own custom reports from scratch, giving you complete control over how you see your time-tracking data. It's designed to let you move beyond standard reports and create specific views that are most relevant to your projects, team, or clients. This allows you to tailor dashboards to answer unique questions and present information in a way that makes the most sense for you and your stakeholders.
Learn more about building custom reports here.
Access Rights
Users will see data in reports based on their permissions. Here's more on access rights, but in short:
Admins can see all time tracked in the workspace.
Project Managers can see their own time entries, entries in Public projects, as well as time entries of other users in the Projects they manage.
Regular Users can only see their own time entries, or time entries tracked to Public Projects.
All Toggl Track reports can be exported in PDF, CSV, and Excel formats depending on your plan. Users can also create an invoice from their Summary Report. On paid plans, users can also save reports with preset filters and schedule them for email delivery.
Need more help with reporting? Contact our support team via the chat button in the bottom right corner, or email.