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Managing workspace settings
Managing workspace settings

Rename your workspace, change the logo image and control who can see various workspace content

Vedran avatar
Written by Vedran
Updated over a week ago

To access the settings page for your default workspace, click on the "Settings" button in the left sidebar. Alternatively, click here.

Note: The workspace settings page is only accessible to administrators.

The options you see on the Workspace settings page differ greatly depending on which payment plan your workspace is on. For instance, on the Free plan, you'll only have two options, changing the workspace name and controlling who can see the Team Activity tab.

Most options on the Workspace settings page are related to features explained in dedicated articles listed here:

The only exception is changing the logo and expanding/collapsing the Others category on the Summary Report, which are explained below.

Changing the workspace logo

Add your logo by clicking on the logo icon. The image you upload will be automatically embedded into all your PDF exports. Adding a logo requires a paid subscription.

Screenshot of a Workspace Settings panel with an arrow pointing to a "Select Logo" area

A Toggl Track logo will be displayed in Free workspaces in PDF exports.

Unsupported image types

  • Transparent images. Your image should have a solid background. If you're experiencing problems even with a solid background, make sure the image is saved as PNG 24 and uncheck the "convert to sRGB" checkbox in Photoshop "Save for Web" dialog.

  • Grayscale images. If your logo is black and white, add a single colored pixel/dot inside the image and it should start displaying correctly.

Collapse/Expand Others Category

The Summary Report can put entries that take less than 5% of the first and 1% of the second pie chart in the "Other" category. You can switch this option on and off from the Settings page for the PDF export.

Please note: This will not remove the "Other" category from the Summary Report page and will only affect the PDF export.

Expand Collapse Others Category

Team Member Rights

Depending on your plan type, you can make changes to the data your workspace users can see. This will allow you to remove some features/visibility from regular users in your workspace.

  • On the Free plan, you can edit "Who can see team activity".

  • On the Starter plan, you can edit the settings "Who can create projects and clients" and "Who can see billable rates".

  • On the Premium plan, you can edit the Starter plan settings and "Who can create tags".

If you still have questions about managing your workspace, please contact our Support team by clicking on the purple chat icon in the bottom right corner of this page to start a chat.

Team Entry Settings

If you choose to “Hide start and end times”, the start and end time fields will no longer be shown within the timer section, within the list view, or when editing time entries in list view. Only the duration will be shown to the user.

  • Any manual time entries created will have a default start time of midnight

  • Any time entries created in real time will note down actual times

Note: Due to the nature of their layouts and features, Calendar view and Reports will continue to show start and end times.

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