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Moving data between workspaces
Moving data between workspaces

Here's how you can transfer data from one Toggl Track workspace to another.

Vedran avatar
Written by Vedran
Updated over a week ago

You can use our web app's Detailed Report and CSV Import tool to transfer time entry from one organization or workspace to another. Here's how:

  1. First make sure your Profile has the Duration format set to Improved. The setting is in the Time and date Settings section.

  2. Generate a Detailed report containing all of your data. Reports have a maximum time frame of one year, so you'll need to export multiple CSVs to cover longer periods.

  3. Export the report as a CSV file and save it on your computer. CSV exports are restricted to paid accounts, so Free plan users can get their time entries from Settings > Data Export > Time Entries section.

  4. Switch into the correct organization/workspace. Click on the name of your organization in the top-left corner of our web app and select the workspace you want to import the data to from the view that opens.

  5. Open the Import page and upload the CSV you saved earlier.

Things to keep in mind

  • The steps outlined above will essentially create a copy of your time entries in one workspace and transfer them to a different workspace. Scroll down to the "Move time entries without copying them" section for details on how to move entries without leaving a copy.

  • CSVs exported from the Detailed report are already in the correct format assuming your Duration format on the Profile page is set to Improved. Please also make sure your duration format settings for both workspaces match.  In most cases there's no need to open it before importing it to the other workspace.

  • Any user that’s included in the CSV file but not already a member of the workspace to which you're transferring the data will be immediately added as an active user. This may affect your future billing on paid plans!

  • If you wish to move data between user accounts that have different e-mail addresses in use, just edit the Email column. Make sure to save the file in the correct format.

Move time entries without copying them

  1. Go to Detailed reports and generate a report that contains the time entries you wish to move.

  2. Change the Project associated with your entries and select a project inside a different workspace. Use Bulk Edit to modify multiple entries at once.

Need further help with moving data to a different workspace? Contact our support team for assistance :) 

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