Projects are a key component of how time entries are categorized in Toggl. This guide covers editing, archiving and deleting projects.
You can click on a Project on the list to open its edit page. Here, you will be able to:
- Edit the Project name
- Change the project color
- Set a Project-specific billable rate (available only to users on paid plans)
- Set a Project Time Estimate (available only to users on paid plans)
- Add Tasks (available only to users on paid plans)
- Edit the projects privacy setting by choosing if it will only be visible to its members or to all workspace members
- Add project members (only available for private projects)
To save all your edits you need to make sure to click the green "Done" button on the upper-right part of your screen.
To bulk edit projects go to the Projects page using the Toggl web app and click on Bulk edit.
Once you select the project(s) you'd like to bulk edit use, you can choose whether you want to edit, archive or delete the project(s).
After clicking on "Edit" an overlay will appear allowing you to bulk edit team members, client (an existing one or create a new one), modify privacy setting or change colors Once you are done with your selection click on the green "Save" button to apply the edits in bulk.
The edits you choose to apply will be applied to all projects in bulk and override previous values for the elements you chose to edit.
Archiving projects is a better way of clearing up your workspace of existing projects you no longer use than deleting them. An archived project can be restored at any time should you need to do restore it.
To archive a project locate it on the "Projects" page, hover over the project you'd like to archive, click on three dots on the right and then click on Archive.
Restoring archived projects
To restore an archive project use the "Active" filter on the "Projects" page and select "Archived".
You can use the rest of the filters to pinpoint the project you need, once you locate it, hover over the Project that you want. On hover, three dots will appear on the right side, click on it and then click on Restore.
Once you locate the project you'd like to delete on the "Projects" page hover over it and click on three dots on the right side. Click on Delete and confirm the action.
Important note. Deleting a project will not delete the data (time entries) associated with that project. However, deleting the project will make the related time entries project-less.
To bulk delete projects go to the Projects page, click on the Bulk edit button and select the Projects.
Once you select the projects you'd like to bulk delete, click on the "Delete" button:
After clicking "Delete" , a popup with a confirmation dialog will show up:
Deleting projects will result in all time entries previously allocated to those projects will not be without projects. They will be categorized and most likely impossible to find using filters in reports.
Before deleting, especially in bulk, we advise you to export a detailed report into a CSV file so that you can backup your data and are able to import it back into your workspace should you make a mistake.
If you still have any questions about managing projects, feel free to contact our Support team via email or by clicking on the blue icon in the bottom right corner of this page.