The Workload Report is a powerful tool designed to give managers and team leaders clear visibility into how time and resources are being allocated across your organization. By understanding who is working on what and for how long, you'll be able to optimize team efficiency, prevent burnout, and ensure projects stay on schedule.

To open the Workload report page, click on the Reports button in the main Toggl Track sidebar, then click on the Workload tab at the top.

In this article we cover:

If nothing shows up on the summary Report when you first load it, you may need to define a date range for the report. Click on the Date Selector in the upper-left, to choose a custom or preset date range.

See the Selecting a date range article for more details on using the Date Picker, especially for selecting custom date ranges.

Enable or disable rounding for your time entries as needed by clicking the Rounding button and then choosing your desired settings.

Read more on Rounding here.

To run the report for all data, choose no Filters. However, if you want to filter what you are seeing, click on Add Filter button.

You can filter using various properties, and/or filters and therefore create powerful filters to drill down to the exact data you need to see in your reports!

The report updates automatically when you close a filter dropdown. More details are available through the Filtering reports article.

The Summary bar gives you some basic information about the data in your report.

This bar can show you up to 4 items by choosing them via the 3-dot control at the end. Choose between:

The heart of this report is the Project Breakdown table, which organizes your data in a clear, customizable format. You'll see your selected grouping categories (like clients, members, or projects) displayed as rows, while your chosen date range appears across the columns. Each cell shows the hours tracked for that specific combination, with convenient totals provided at both the end of each row and the bottom of each column.

At the top right of the table, you'll find controls to customize your view. You can choose to display either Time (hours worked) or Revenue (billable hours × billable rate).

You can also select how you want to organize your data using the primary and secondary grouping options. For example, you might want to see data by Project first, then by Team Member. When you select a primary grouping, the secondary options will automatically update to give you relevant choices.

The table displays your primary grouping as main rows, which you can expand with a single click to reveal the secondary grouping details underneath. This collapsible view keeps your dashboard clean while allowing you to drill down exactly where you need more information.

Click on the Export button on the upper-right to download the report as a PDF, CSV or Excel file. Please note, CSV and Excel exports are a paid plan feature.

Need more help or have suggestions for improvements? Contact our support team via chat using the purple chat button in the bottom-right corner.