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Tracking time
Creating a Time Entry
Creating a Time Entry

Time entries are records/logs that describe what activity you were doing for a specific time period

Vedran avatar
Written by Vedran
Updated over a week ago

Individual units of time in Toggl Track are called Time Entries.

Each time entry has a duration, start and stop time, and date.

Additionally, users can add a description, Project, Task, Tags, and Billable status to a time entry.

In the example below...

  • Replying to Emails is the time entry description

  • Virtual Assistant is the Project associated with the time entry

  • Client Communications is the Task associated with the time entry

  • Exobytes is the client associated with the “Design” project

  • Retainer is the tag added to the time entry

  • $ icon signifies that this entry is billable

  • 0:20:00 is the duration of this time entry

Adding a Task and Billable Status to a time entry is a paid feature on all paid plans.

Creating a Time Entry

Time entries can be created in many ways across all our apps.

Here are the primary methods of creating a time entry in the Toggl Track web app. Open the Timer page to get started.

  • Using the running timer: Available when the Timer page is set to the Timer mode. Click on the pink play button to start the timer, or press N on the keyboard.

  • Using Manual Mode: Use Manual Mode to enter time entries for activities after they’ve already happened. Open this article on Manual mode for more information.

  • In Calendar view: Switch to the calendar view and create time entries by clicking on any empty space in the calendar. Click on any existing time entry to open it, and click on the Play icon to start another timer with the same details. Open this article on Calendar-view for more information.

  • Continuing a previous time entry: Hover over an existing time entry on the Timer page in List view and click the continue button (the gray play icon) on the right side. Alternatively, press C to continue your last created time entry. Track doesn’t have a pause feature. Continuing a previous entry is the closest thing in Toggl Track to pausing.

  • Inputting a duration: When in Timer mode, click on the duration field and input a number. Also useful for tracking activities that have already happened.

  • Using the Favorites bar to create a time entry.

Read more about the Timer page here and see the different ways you can visualize your time entries and data.

Making a Time Entry Billable

A Time Entry is marked as billable when the $ icon next to it is clicked. A billable rate is applied if one is available.

When a new time entry is started, a few things determine whether it will be marked billable automatically or not.

  • If the Project is billable, any new time entry created for it will be billable by default

  • If you click Play next to an existing billable entry, the new one will be billable too

  • If you choose a time entry from auto-complete, we will copy its billable setting.

  • If you decide to start a time entry from a Favorite time entry, we will copy over its billable settings.

Tips and suggestions.

  • To quickly add information to a time entry, use @ for Projects and # for Tags while entering a description. This setting can be disabled from your Profile page.

  • For details on deleting or editing a Time Entry, open the List-view and Calendar-view guides.

  • Sometimes you may be working from multiple organizations and would like to manage where your time entries go. To control where each entry goes, always remember to select a project to assign to a time entry. Time entries without a Project are assigned to your default workspace.

  • You can click on any field in a running time entry to edit it, including its start/end time and duration.

  • Use the 3-dot control at the upper-right of the webapp to delete a currently-running entry. The Undo option will show up briefly in the bottom-right.

  • You can switch between the Timer and Manual modes by typing M on the keyboard when no specific field is active.

  • You can create new Clients and Projects while creating a time entry from the Projects drop-down menu. You cannot create Tasks from here.

  • To create a new Tag, type the name into the search box and press Ctrl/Cmd + Enter.

Need more help creating time entries? Contact our support team via chat or email.

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