Individual units of time in Toggl Track are called Time Entries. Each time entry contains information about the start and stop time, duration and the app used to track the time. Information such as the description, project and tags can also be added to a time entry.
In the example below...
Copywriting is the time entry description
Design is the project associated with the time entry
EastForrest is the client associated with the "Design" project
Antelope is the tag added to the time entry
$ icon signifies that this entry is billable
30:03 is the duration of this time entry
Creating a Time Entry
Time entries can be created in any Toggl Track app in many different ways. Here are the primary methods of creating a time entry in the Toggl Track web app. Open the Timer page to get started.
Using the running timer: Available when the Timer page is set to the Timer mode. Click on the pink play button to start the timer or press N on the keyboard.
Using Manual Mode: Use Manual Mode to enter time entries for activities after they've already happened. Open this article on Manual mode for more information.
In Calendar view: Switch to the calendar and enter time entries by clicking on any empty space in the calendar. Open this article for more information.
Continuing a previous time entry: Hover over an existing time entry on the Timer page in List view and click on the continue button (the gray play icon) on the right side. Alternatively, press C to continue your last created time entry. Toggl Track doesn't have a pause feature. Continuing a previous entry is the closest thing in Toggl Track to pausing.
Inputting a duration: When in Timer mode, click on the duration field and input a number. Also useful for tracking activities that already happened.
Using the Favorites bar to create a time entry.
Making a Time Entry Billable
A Time Entry is marked as billable when the $ icon next to it is clicked. A billable rate is applied if one is available.
When a new time entry is started, a few things determine whether it will be marked billable automatically or not.
If the Project is billable, any new time entry created for it will be billable by default
If you click Play next to an existing billable entry, the new one will be billable too
If you choose a time entry from auto-complete, we will copy its billable setting.
If you choose to start a time entry from a Favorite time entry, we will copy over its billable settings.
Tips and suggestions...
To quickly add information to a time entry, use @ for Projects and # for Tags while entering a description. This setting can be disabled from your Profile page.
Sometimes you may be working from more than one organization and would like to manage where your time entries go. To control where each entry goes, always remember to select a project to assign to a time entry. Project-less time entries are assigned to your default workspace.
Click on the running clock to adjust your start time.
Click on the gray trashcan icon on the upper-right to delete a currently-running entry. The Undo option will show up briefly in the bottom-right.
You can switch between the Timer and Manual modes by typing M on the keyboard when no specific field is in focus.
To create a new project, select “Create a new project” from the Projects drop-down menu
To create a new Tag, type the name into the search box and press Ctrl/Cmd + Enter.
Need more help creating time entries? Contact our support team via chat or email.