Our Calendar view allows you to easily see what you did all week in one view. On this view, you can look for gaps in your day, and add or edit time entries. You can also easily see how much time you logged for each day.
To see your time entries in Calendar view, click on the Week View button and you can choose between: 5-day view (this hides weekends), day view, or week view.
Use the Date Picker at the top of the page to scroll through weeks/days. Clicking on the tiny x icon next on the Date Picker will take you to Today or This Week. You can perform the same task by hitting the T key on your keyboard.
Important: You can only see time entries up to 90 days in the past in Calendar-view. To see time entries prior to that, please use Reports.
Click on the Zoom buttons in the top-left corner to zoom in and out.
Unlike List view, the calendar views display your time entries across all organizations if Show All Entries is enabled in the Display Settings accessible via the Settings Cog in the top-right corner.
You can also adjust the hours you see on your calendar from here or use the Calendar Settings tab to view and adjust your connected Calendars to import calendar events into Track.
Each time entry is shown as a colored block (using selected project colors) on the calendar, and shows the time entry description. In day-view, we also show the start and end time on it. You can click on it to edit the Time Entry, or click anywhere on the screen to create a new one.
The Calendar view also shows you a “current time” indicator in the form of a purple horizontal line.
Add Time Entries
To add a time entry, click anywhere on the calendar and a popup will appear where you can add time entry details. The start and end time fields will both be populated with the same time, based on where you clicked on the calendar.
You can also click and drag on the screen to create a larger time entry, and we will pre-populate the start and end times based on this.
While creating a time entry you can enter:
Description
Project (and Task)
Tags
Choose whether it is billable or not.
Start and End Time
Duration
Click Add when you're done to save the time entry.
Editing Time Entries
Time Entries can be continued, duplicated, or edited by clicking on them. Or you can use the 3-dot control in the popup that opens when you click on them to Split them (Starter plans only), Pin as Favourite, Copy Start link, Go to Project or Delete them. You can also drag and drop entries to another slot in the calendar.
You can click on any field in the popup to edit it.
For drag and drop, just hold down your left-mouse button and drag the time entry wherever you need it, you can also drag the top and bottom of the entry to edit the start and edit time.
Useful Information:
To change the first day of the week, please go to the Profile Settings page.
If your Admin has enabled the “lock time entries” feature, you will see time entries with a padlock on them. These time entries cannot be edited, nor can new time entries be added to this locked time period. Read more here.
If your Admin has set “required fields” for each time entry, you will be unable to save a time entry without all the necessary fields filled. The popup will prompt you if you miss something out. Read more here.
Very short time entries will not display any details in the box, however, you can use zoom to make the time entry larger, or click on it to view more details.
On the highest zoom-view, clicking and dragging the will expand the time entry in 10 minute increments, whereas on the other two zoom-views, this will be 5 minute increments.
Time entries can be split into two by clicking on an existing time entry, and clicking on the 3-dot control in the popup. This is a Starter plan feature.
Only time entries over 10 minutes long can be split.
Note: If a workspace admin has chosen to Hide start and end times, time entries created in that workspace will have a default starting time of midnight.
Thanks for trying out our Calendar view! Do let us know if you have feedback by reaching out to our support team via chat or email.