Projects and Clients are the backbones of Time Entry categorization in Toggl Track. Allocating your time entries to Projects (and subsequently Clients) allows you to easily create reports and analyze time tracking data in your workspace.

There are two ways you can create a project. You can create projects using the "Projects" page via the Toggl Track web app or on the fly while creating a Time Entry 

Please Note:

In Toggl Track, a Client can have many Projects, but each Project can only have one Client.

So, if you don’t typically work on an assignment/project basis, but want to keep track of services that you provide, consider entering your clients’ names as Projects.

Creating projects using the "Projects" page

  • Click on the green “+ New Project” button in the top right corner.

  • A popup window will appear allowing you to name your project, select a client you wish to be associated to that project, apply a Project Template, select the color your project will be labeled. On this popup, you can also set billable rates, project estimates, fixed fee, and recurrences and choose which workspace this project belongs to.

Create Project Popup

Note: While Free plans can choose from 14 available Project colors, paid plans can pick any color from a HEX code color picker.

Creating projects while creating a new Time Entry

You can create time entries in manual mode or using the timer mode (a live running timer). 

  • Click on the "folder" icon to get a drop-down list of projects and start typing the name of your new project.

  • The drop-down list of suggestions will try to suggest a matching (existing) project name as you type. If you type a project name that does not exist you will be offered the option to create a new project. 

  • At this point, with the name of your new project typed into the search field you can either click on the "+ Create new project" button with your mouse pointer or use a keyboard shortcut Ctrl+Enter to create a new project.

  • A popup window with additional options will appear allowing you to name your project, select a workspace (if you have more than one), assign a client, apply a project template and select if the project will be public or private.

Useful tips

  • By default, all projects are private. You can choose to leave the new project private or mark it as Public to make it visible for the whole team. Open this article for more details on access privileges.

  • You can view all created projects by clicking on the Projects tab on the left side menu using the Toggl Track web app.

  • On the Projects page, clicking on Project or Client column headers will sort the list for you by that entity.

  • You can move your data between Workspaces by choosing another Project label. When editing time entries on Detailed Reports page pick a Project from another Workspace, to move your time entry to that Workspace. This feature is also available with Bulk Edit.

  • Users on paid plans can create new projects faster by using the Project Template feature.

  • Admins on paid plans can prevent regular users from creating a Project by going to Workspace settings

Need more help in understanding how Projects work? Our Support team is here to help! Contact us via chat or email with your questions!

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