Toggl Track, like any app, uses specific terms to refer to features in the app. Learn what these terms mean.
Your account is connected with your e-mail address (the one you use for logging in). You can have several Organizations connected with one user account. User accounts are managed from the Profile page.
Within the Toggl Track data hierarchy, Organizations sit at the top, allowing you to have multiple teams within one Organization each with their own workspace (see below).
Read more about the new Organization feature.
Everything you do in Toggl Track gets allocated to a workspace: time entries, projects, clients, etc. Because of this, even paid subscriptions are workspace-specific.
You can create new workspaces and organizations, switch between them, or choose one as default via the Workspace switcher.
To open settings for a particular workspace, click on Organization > choose Workspace from Workspace tab > Click Settings
Your whole Team can track time in the same place in Toggl Track. You can invite Team Members to your Organization, add them to individual Workspaces, assign Tasks and Projects to them, and run Reports on the time they've tracked.
User Groups exist to make assigning projects to users more efficient. You can create a User Group from the User Groups tab under the Organization page, add users to it on the Team page, and then allocate the group to a workspace or project.
All group users will be members of this workspace or project immediately. When a new user joins, just add them to this group to give them all necessary access with a simple click. User groups are also useful for filtering reports quickly.
Tasks in Toggl Track are essentially sub-projects. They are created for a specific project and can be assigned to a specific team member. Manage and create new Tasks on the Projects Task page. Read more about Tasks.
Note: Tasks are a feature available on paid plans.
A time entry is the data object that contains your time. Each time entry contains information about the start & stop time and duration. Information such as the description, project, and tags can also be added to a time entry.
In the example below...
Copywriting is the time entry description
Design is the project associated with the time entry
Company LLC is the client associated with the "Design" project
Antelope is the tag added to the time entry
$ icon signifies that this entry is billable
30:03 is the duration of this time entry
For more insight into how you should structure your data, please read this guide on categorizing data in Toggl Track.
Need more help with understanding Toggl Track? Feel free to reach out to our support team via chat or email.