Toggl, like any app, uses specific terms to refer to features in the app. Learn what these terms mean.
Your account is connected with your e-mail address (the one you use for logging in). You can have several Workspaces connected with one user account. User accounts are managed from the Profile page.
Everything you do in Toggl gets allocated to a workspace: time entries, projects, clients, etc. Because of this, even paid subscriptions are workspace-specific.
You can create new workspaces, switch between them, or choose one as default via the Workspace switcher.
To open settings for a particular workspace, switch to it via the workspace switcher, then click on Settings in the left-hand menu.
Your whole Team can track time in the same place in Toggl. You can invite Team Members to your Workspace, assign Tasks and Projects to them, and run Reports on the time they've tracked. Click here for more information on tracking with your team.
User Groups exist to make assigning projects to users more efficient. You can create a User Group from the User Groups tab under Workspace Settings, add users to it on the Team page, and then allocate the group to a project. All group users will be members of this project immediately. When a new user joins, just add them to this group to give them access to all necessary projects with a simple click.
Tasks in Toggl are essentially sub-projects. They are created for a specific project and can be assigned to a specific team member. Manage and create new Tasks on the Projects Task page. Read more about Tasks.
Note: Tasks are a feature available on paid plans.
A time entry is the data object that contains your time. Each time entry contains information about the start & stop time and duration. Information such as the description, project, and tags can also be added to a time entry.
In the example below...
- Copywriting is the time entry description
- Design is the project associated with the time entry
- EastForrest is the client associated with the "Design" project
- Antelope is the tag added to the time entry
- $ icon signifies that this entry is billable
- 30:03 is the duration of this time entry
For more insight into how you should structure your data, please read this guide on categorizing data in Toggl.
Need more help with understanding Toggl? Feel free to reach out to our support team via chat or email.