User Account

Your account is connected with your e-mail address (the one you use for logging in). You can have several Workspaces connected with one user account. User accounts are managed from the Profile page.


Everything you do in Toggl gets allocated to a workspace: time entries, projects, clients, etc. Because of this, even paid subscriptions are workspace-specific. 

You can manage your workspaces from the Workspaces page. To open settings for a particular workspace, click on the three-dot icon on the left side and select "Settings". Read more about Workspaces.


Your whole Team can track time in the same place in Toggl. You can invite Team Members to your Workspace, assign Tasks and Projects to them, and run Reports on the time they've tracked. Click here for more information on tracking with your team.

User Groups

User Groups exist to make assigning projects to users more efficient. You can create a User Group from the Workspace Settings page, add users to it on the Team page and then allocate the group to a project. All group users will be members in this project immediately. When a new user joins, just add them to this group to give them access to all necessary projects with a simple click.



You can assign a client to one (or several) Projects . You can make new Clients on the Workspace Settings page. You can assign several Projects to one Client, but only one Client to a Project.



Projects can be created from the Projects page or from the Timer page. You can assign Time Entries, Tasks and Clients to Projects. Read more about projects.



Tasks in Toggl are essentially sub-projects. They are created for a specific project and can be assigned to a specific team member. Manage and create new Tasks on Projects Edit page. Read more about Tasks.

Note: Tasks are a feature available on paid plans.


Time Entry

A time entry is the data object that contains your time. Each time entry contains information about the start & stop time, duration and the app used to track the time. Information such as the description, project and tags can also be added to a time entry. 

In the example below...

  • Copywriting is the time entry description
  • Design is the project associated with the time entry
  • EastForrest is the client associated with the "Design" project
  • Antelope is the tag added to the time entry
  • $ icon signifies that this entry is billable
  • 30:03 is the duration of this time entry



Tags let you add additional information to Time Entries. You can make new Tags when starting a time entry, from the Tags tab, or from your Workspace Settings panel. Read more about how to use Tags.

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