In Toggl Focus, there are four access roles: Organization Admin, Workspace Admin, Workspace Manager, and Workspace User.
- Organization Admin & Organization Owner — Access to everything, can invite workspace users and define user roles.
- Tool Admin — Full access to Toggl Focus with admin capabilities. Cannot invite new users or manage integrations.
- Manager — Can create, edit and delete tasks, time blocks and entries, and projects. They can view workspace users.
- Member — Can create, edit and delete tasks, time blocks and time entries. They can view projects.
- Guest — Can edit their own tasks in projects they're invited to. They can view general project info on projects they're invited to and add notes.
Organization Admins can invite new team members and change existing user roles from the Members page.
| Permission | Organization Admin | Tool Admin | Manager |
Member |
Guest |
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| ORGANIZATION-LEVEL | |||||
| View capacities |  |
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| View all users’ reports | |
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| Manage working hours | |
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| View all users’ time off | |
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| WORKSPACE & USERS | |||||
| Invite users to a workspace | |
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| Change existing users' permissions | |
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| View assigned organizations and workspaces | |
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| View workspace activity, settings and users | |
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| View user groups | |
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| Manage user groups | |
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| Remove workspace users | |
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| Define access to clients, tags and statuses | |
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| TASKS | |||||
| View and manage tasks | |
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| View and manage assigned tasks | |
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| TIME ENTRIES & TIME BLOCKS | |||||
| View and manage time entries | |
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| Manage assigned time entries | |
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| Manage time entries and time blocks on assigned projects | |
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| Manage assigned time blocks | |
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| PROJECTS & MILESTONES | |||||
| View public projects | |
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| Manage projects | |
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| View projects they're assigned to | |
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| View and manage private projects they're not a member of | |
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| Set a project as recurring | |
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| Mark a project as complete | |
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| Edit a project template | |
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| View milestones | |
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| Manage milestones | |
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| CLIENTS | |||||
| View, create, rename, archive, or delete clients | |
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| TAGS & STATUSES | |||||
| View and manage workspace tags | |
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| Manage tags in projects or tasks | |
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| View tags in projects or tasks | |
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| Create, update, or delete tags and statuses | |
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| REPORTS | |||||
| View reports with everyone's data | |
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| View their own data in reports, excluding financial information | |
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| RATES |
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| Create and edit workspace rates | |
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| Create and edit project and member rates | |
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| View workspace rates | |
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| View project and member rates | |
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| Change billable status | |
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| View billable status | |
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| WORK HOURS |
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| Edit own work hours | |
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| View and edit others' work hours | |
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How do roles in Toggl Focus compare to the ones in Toggl Plan?
| Toggl Plan | Toggl Focus |
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| Owner - Access to everything, can edit billing information | Organization Admin & Organization Owner - Access to everything, can invite workspace users and define user roles. |
| Tool Admin - Access to everything, cannot invite new users. | |
| Admin - Access to everything | Manager - Can create, edit and delete tasks, time blocks and entries, and projects. They can view workspace users. |
| Member - Has access to all Teams and Projects in the workspace. By default, a Member can edit all Tasks, Teams and Projects | Member - Can create, edit and delete tasks, time blocks and time entries. They can view projects. |
| Guest - Has access only to the Teams and Projects listed on their user profile. By default, a Guest can edit all Tasks, Teams and Projects they have access to. However, you can limit the Guest to only being able to edit tasks assigned to them. | Guest - Can view only the Projects they're invited to. Guests can edit their own tasks and add notes to tasks in projects they're assigned to. |