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Setting Up and Monitoring Projects

Projects in Toggl Focus are the central place to organize work, assign tasks, track time, and monitor progress — all from one view.

Creating a project

  1. Click the Add Project button.
  2. Enter the project name and any relevant details.
  3. You can also create a new client directly from this modal, without navigating away.

Duplicating a project

If you want to use an existing project as a starting point, you can duplicate it instead of building from scratch. To duplicate, open the project and click the three-dot menu on the right, then select Duplicate.

Duplication copies over all project setup data, including:

  • Tasks and subtasks
  • Estimates
  • Priorities
  • Billable flags

Note that time entries are not duplicated — only the project structure and settings are copied across. There is no selective duplication; everything listed above is always included.

Project estimates

Estimates can be set at the project level as a fixed total, or calculated automatically by rolling up individual task estimates. Both approaches feed into the progress tracking shown across the app.

Viewing project details

Once a project is created, open the Project Overview to see and manage everything in one place — project details, members, and links to project-specific views:

  • Task list — all tasks for the project
  • Timeline — tasks laid out across a calendar with dates and capacity
  • Board — a kanban-style view for tracking task progress

Monitoring progress

There are two ways to keep an eye on how a project is going:

  1. Project Overview page — the detailed view for a single project, where you can review status, make updates, and manage team members.

  2. Project List — a high-level view of all projects at once. This is where the Time Status indicator gives you a quick read on each project:

  • If a time estimate is set, Time Status shows your progress as a count and percentage toward that estimate.
    • A green bar means the project is on track.
    • A red bar means the project has gone over its estimate.
  • If no estimate is set, Time Status simply shows total time tracked against the project.

Variance shows the difference between the project's time estimate and the total time tracked — useful for spotting scope creep or identifying where estimates need revisiting.