Bulk Editing Projects and Tasks in Toggl
The bulk editing feature lets you update multiple projects and tasks simultaneously by selecting them via checkboxes in the project or task list. Editable properties include client, billable status, members, estimates, assignees, tags, priority, and more. Note that "Select All" only applies to items visible on the current page, not across all pages.
Overview
The bulk editing feature allows you to simultaneously update multiple projects and tasks at once, saving time when managing large workloads. This article walks you through the available bulk editing options for both projects and tasks.
Bulk Editing Projects
To bulk edit projects, select multiple projects using the checkboxes in the project list. The following properties can be edited across all selected projects simultaneously:
| Property | Options |
|---|---|
| Client | Add a new client to all selected projects |
| Privacy | Toggle between private and shared |
| Members | Add team members to selected projects |
| Billable status | Mark projects as billable or non-billable |
| Fixed fee | Set a fixed fee across selected projects |
| Estimate | Create task-based or standalone estimates |
Bulk Editing Tasks
To bulk edit tasks, select multiple tasks using the checkboxes in the task list. The following properties can be edited across all selected tasks simultaneously:
| Property | Options |
|---|---|
| Project | Assign all selected tasks to the same project |
| Estimate | Set an estimate for all selected tasks |
| Priority | Apply a priority level across selected tasks |
| Tags | Add or remove tags in bulk |
| Assignee | Add or remove an assignee |
| Billable flag | Toggle billable status on/off |
| Status | Change the status across all selected tasks |
Known Limitations
Pagination and Bulk Selection
When working with a large number of projects or tasks, be aware of the following:
- The “Select All” checkbox only selects items visible on the current page — it does not select all items across all pages.