Billable Rates in Toggl Focus

Overview

Billable rates let you assign monetary values to the time your team tracks, so you can understand not just how much time was spent, but how much that time is worth. This is essential for teams that need to invoice clients, analyze project profitability, or calculate team utilization.
Toggl Focus supports billable rates at multiple levels of granularity, historical rate tracking, and billable data visibility in reports.

Billable rate levels

Toggl Focus supports hourly billable rates at four levels of granularity. A more specific rate always takes priority over a more general one.

How rate priority works: How rate priority works: When Toggl calculates the billable rate for tracked time, it checks for a rate in this order, using the first one it finds:

1. Project member rate — the most specific; a rate set for a particular member on a particular project.

2. Project rate — applies to anyone working on that project.

3. Workspace member rate — applies to that member across all projects.

4. Workspace rate — the workspace-wide default.

If none of the more specific rates exist, Toggl falls back through the hierarchy to the workspace default.

Setting a billable rate

When creating or editing a billable rate, you will need to provide the following information:

• Amount — The hourly rate, including decimal amounts (e.g. 75.50)
• Currency — Select from official currency codes. The default currency matches your workspace billing currency (EUR or USD).
• Start date — When the rate takes effect. Defaults to today.
• End date (optional) — When the rate expires. If not set, the rate remains active indefinitely.
  
  

Where to add and edit billable rates
You can manage billable rates from three places in Toggl Focus:

1. Settings — The central hub for managing workspace rates.
2. Member details page — Set or update a specific member’s rate directly from their profile.
3. Project details page — Set or update a project-specific rate from the project’s settings.
4. Project → Members tab — Set or update a project member rate (a rate for a specific person on a specific project).
   

Setting a project member billable rate

1. Open the relevant project.

2. Go to the Members tab.

3. Find the member whose rate you want to update.

4. Hover over the rate field.

   - If it shows Member rate, that refers to the workspace member rate (i.e. no project member rate has been set yet).

5. Click the rate field.

6. Enter the new project member billable rate.

7. Optionally set a start date for when the new rate should apply.

Editing or deleting a project member rate

1. In the project's Members tab, click the relevant member.
2. From there, you can:
   • Edit the rate
   • Delete the rate

The billable flag

In addition to setting rates, Toggl Focus uses a billable flag to mark whether tracked time should be considered billable. This gives you fine-grained control over what counts toward invoicing.

Here’s how it works:

• When a task or project is marked as billable, any time tracked against it is automatically flagged as billable.
• You can remove the billable flag from individual time entries when needed — for example, if work had to be redone due to an internal error and shouldn’t be charged to the client.
• Time entries and time blocks that are flagged as billable will have a visual indicator, making it easy to distinguish billable from non-billable work at a glance.

Historical billable rates

Toggl Focus keeps a complete history of all your billable rates, which is important for accurate reporting and invoicing over time. Rates have start and end dates, so when a rate changes, the previous rate is preserved for historical accuracy.

Viewing historical billable rates:

• Current and previous billable rates are stored under Members, Projects, and in Settings for the Workspace.
• The current active rate is always displayed first.

Access rights

Who can do what with billable rates depends on workspace roles.