Toggl Track for Windows is a native Windows application that can be installed on your computer. It works seamlessly with the web version of Toggl Track, syncing data on the fly. Toggl Track desktop app works also offline. It stores data locally and sends it to the Toggl Track server once you’re back online.
If you want a fresh download you can use one of the links below depending on the version of your Windows OS:
You can switch between stable and beta versions of the app from the About view. The About view is accessible by clicking on the "cogwheel" icon on the top-right corner of the main app window and selecting "About". At the very bottom of the about window, you will be able to select the release channel using a drop-down menu.
NOTE: The "dev" channel is for early testing of newly developed features and is not recommended due to the high possibility of stability issues. For the best experience use the "stable" channel and only switch to "beta" if you wish to try new features before they are rolled out to the stable version of the app.
While in List-View, to start tracking time click on the purple "play" button. Click on the description field (left of the purple "play" button) to add details to your time entry (project, description, etc).
An Autocomplete function will suggest words that you've previously typed in each time entry edit field.
The app can display each time entry individually or as time entry groups. You can enable/disable the “Group similar time entries” option on the Profile page in the web app and your selection will be applied to the desktop app as well. You can find more details about time entry grouping HERE.
Here's how you can expand grouped time entries:
Here's how you can start a running timer:
Adding Time Manually
You can also create a time entry in manual mode. This is particularly useful if you forgot to start the timer and want to add a time entry after the fact. To enable manual mode you need to click on the "cogwheel" button on the top-right corner of the main app window and select "Use manual mode" from the dropdown menu. Alternatively, you can use a keyboard shortcut by pressing Ctrl+D.
NOTE: When you are creating a time entry in manual mode you can choose to edit its duration only, or the start and stop times, and even allocate it to a different date from the time entry edit view.
- Click on the entry to open up the editing window.
- To save changes close the edit window by clicking x (top right) or click on the desktop timer window.
- To add new projects click on the “Add new project” link.
- To delete a time entry click on "Delete" in the lower-left corner of the edit window. Or right-click on the entry > choose ‘Delete time entry’.
- To continue a time entry, click on the gray "play" button on the right side of an entry which shows up when you hover your mouse over each individual entry.
Editing a time entry:
Deleting a time entry:
Continuing a time entry:
Timer Screen Features
If your timer window is looking too cluttered, right-click on a time entry or a date and choose ‘Collapse all days’. The right-click also reveals an option to expand all entries or, if you right-click on a time entry, to delete that particular entry. You can also left-click on any individual date to collapse it.
To resize the app grab one of the edges with your mouse and drag it inwards or outwards. It basically works the same as with any other Windows app.
To display more time entries scroll to the bottom and click on the “Load More” button.
To enable the Timeline view click on "Timeline" on the main app window to switch over to that view. You can also enable the recording of all activity on your PC which helps you revisit everything you did and fill in the gaps when you forgot to track your time. The recorded data is private and only you can see it, it will show up on the right side of your timeline under "activity". You can use the "-" and "+" buttons to zoom in and out in the Timeline view:
Creating a time entry in Timeline view
In the Timeline view, you will see all your recorded time entries as blocks of time. There will be a gray horizontal line below all your recorded time entries indicating the current time. All gaps in time tracking will be displayed as dotted-lined placeholders allowing you to fill in those gaps exactly when a previous time entry ended and the next one begins, or up until the current time:
Zooming in and out to view details of time entries can be done via the "-" and "+" buttons on the top-left corner of the timeline or by pressing Ctrl+ and Ctrl- on your keyboard:
Editing time entries in the Timeline view can be done in two ways depending on what you need to edit. If you need to edit the description, project, tag, or if a time entry is billable or not you will need to click on it to access the edit view. If you simply need to change the duration of a time entry or its start and stop times you can simply drag its bottom or upper borders to move the end and start times.
You can also delete a time entry or continue tracking based on an existing time entry from the Timeline view and organize overlapping blocks of time (time entries). Simply right-click on a time entry for additional options and you will see the following selection (the bottom two options are only available if you right-clicked on a time entry overlapping with another):
Selecting "Continue this entry" will start a running timer based on the details of that existing time entry:
Selecting "Start entry from end of this entry" will start a running timer with a Start time that is set to be right after the end time of a previously created time entry. You will need to add the details for the new running timer:
Selecting "Delete" will allow you to delete a time entry. There will be a pop-up asking you to confirm your choice before deleting the selected time entry:
If you right-click on an overlapping time entry you will also be able to select to change the stop time of the previous time entry to accommodate the overlapping one or the start time of the one created after it.
Selecting "Change first entry stop time" will edit the stop time of the previously created time entry to "make room" for the overlapping one:
Selecting "Change last entry start time" will move the start time of the time entry created after the overlapping one you selected to "make room" for the selected entry:
Navigate between dates in Timeline view:
To open the Preferences section click on the cogwheel button on the top-right corner of the main app window and choose Preferences. You can also access this by right-clicking the Toggl Track icon inside the system tray or by using a keyboard shortcut Ctrl+, (Control and comma).
Preferences – General tab
You can choose if you want to use the app in light mode, dark mode, or have it respect your Windows settings.
Set up shortcuts
You can set up custom shortcuts for showing/hiding the app, for continuing the latest time entry, or stopping a currently running timer:
Set default project
You can choose a default project which will be selected every time you start a timer without a project. The search box will allow you to search existing projects from your workspace and select the one you want to have as default:
Use time-tracking helpers
The idle detection feature will notify you if your timer keeps running after you have stopped using your computer. The idle detection notification will popup after a custom number of minutes as set in your preferences.
After the notification has popped up, you can decide whether you want to keep the time or discard it. Here’s what it looks like:
- Keep time: Keep the timer running with no interruptions. This disregards the idle time and continues with your current time entry as though you never left.
- Discard time: Discards idle time, and stops the running timer from when you went idle.
- Discard time and continue: Discards the idle time, but starts a new time entry that matches the previously running timer so you can resume work.
- Add time as new time entry: Stops previously running timer, and adds idle time as a new time entry.
Allows users to use the Pomodoro technique to improve productivity. You can set up intervals for work (Pomodoro Timer) and break (Pomodoro Break Timer) and get notified when it's time to stop working or when the break time runs out.
Tick the ‘Pomodoro Timer’ option to enable it and set your preferred intervals for both work and break cycles.
When the Pomodoro notification shows up, clicking Continue at the end of a break cycle restarts the last time entry you were using. Clicking Continue at the end of a work cycle continues the running time entry.
Stop timer automatically
If this feature is enabled your running timer will be stopped automatically if your computer is put to sleep or shuts down.
Toggl Track Window Settings
Run Toggl Track application on Windows login
Enabling this feature will start the Toggl Track app every time you log into Windows automatically.
Keep Toggl Track on top of other windows
If this feature is enabled the Toggl Track app will always be on top of other windows you have open.
Time edit settings
You can choose what happens when you edit the start time of a time entry. You can select if you wish to modify the duration or change the end time automatically.
This option will clear all local data and log you out of the app. To avoid losing any time entries, make sure everything is synced first before you clear cache by checking for sync errors or exclamation marks next to your time entries. Clearing cache is helpful if you are having issues with the app's performance.
Preferences – Reminder tab
Under the Reminder tab, you’re able to customize your tracking reminders. These reminders are triggered when the Toggl Track desktop app is running but there are no running entries. This tab allows you to set the days on which the reminders are active as well as the time of day when they can trigger.
Preferences – Autotracker Tab
Under the Autotracker tab, you can define applications or keywords and projects they connect to.
If an application with the keyword is in the foreground it triggers the AutoTracker. When the tracker is triggered it shows you a notification and asks if you would like to track time under the project you chose. If you do not wish to be asked, switch the "Allow starting tracking automatically without showing the suggestion" option on.
AutoTracker notifications will trigger even if a timer is running for a different project. However, if a timer is running for the same project, no notification is triggered.
Cogwheel Menu Options
- "New" starts a new running timer.
- "Continue" starts a new running timer based on the latest stopped time entry.
- "Stop" stops a currently running timer.
- "Sync" triggers sync of data on demand.
- "Reports" opens Reports in the Toggl Track web app using your default browser.
- "Preferences" opens the preferences window.
- "Use manual mode" switches to manual mode for creating time entries.
- "Use mini timer" activates a mini timer, a small window with just a time description and start/stop button.
- "Toggl Track Tutorial" starts an overlay tutorial of the main features of the app, you can start the tutorial at any time and follow the steps to get familiar with the basics.
- "Send Feedback" opens up a feedback form allowing you to reach out if you have any feedback to share or if you are having an issue with the app.
- "Logout" logs you out of your current Toggl Track account
- "Quit" closes the app
Toggl Track desktop app sports several keyboard shortcuts for fast time entry:
- Ctrl-N creates a new time entry and displays Toggl Track window
- Ctrl-D changes between the timer and manual mode
- Ctrl-S stops a running time entry
- Ctrl-O continues a previous time entry
- Ctrl-E open running entry in edit popup. This can also be used to immediately edit an Entry created with Ctrl-N.
- Ctrl-W minimize the app to the tray
- F5 - sync data
Also, there are context-specific shortcuts to make moving around inside the app easier:
Switching between timer and Time entry list
- SHIFT+DOWN – Focuses the Time entry list
- ESC – If the edit popup is opened it always closes the popup (even if the listing is focused). If the edit popup is not opened and the entries list is focused it will switch the focus to Timer.
- Ctrl+ and Ctrl- to zoom in and out in List View
Moving within Time entries after you switch to them using the above shortcuts
- UP/DOWN – switch between selected time entry
- ENTER – open the edit view of the selected time entry
- SPACE – continue the selected time entry
- BACKSPACE – delete the selected time entry
- LEFT ARROW – collapses current day’s time entries (or the day you have navigated to)
- RIGHT ARROW – expands all time entries for the day (or the day you have navigated to)
- CTRL+LEFT ARROW – collapses all days
- CTRL+RIGHT ARROW – expands all days
Toggl Track desktop app is an open-source project. You’re welcome to help us by submitting pull requests, bug reports, or feature requests to our Github page – https://github.com/toggl-open-source/toggldesktop
Have any more questions about Toggl Track desktop app for Windows? Feel free to contact our support team via email or chat. :)