> ## Knowledge Base Index
> Fetch the complete knowledge base index at: https://support.toggl.com/sitemap.xml
> Use this file to discover available pages before exploring further.
> Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash).

# Tasks

The main purpose of Tasks is to provide an extra level of hierarchy within Projects. In other words, think of them as a sub-project. Similar to projects, tasks can be allocated to a specific team member.

Tasks are a [Starter plan feature](https://support.toggl.com/en-us/article/payment-plans-at-toggl-track-1ghiwye). Tasks can only be created by an Admin or Project Manager, not regular users.

### Creating and editing Tasks

* Open the project under which you want to create tasks. Click on **Tasks** tab
* Click on "+ Add task" to create a new task and you will be able to add a Task Name, Assignee, Billable rate and Time Estimate inline.

  [![](https://21421994.fs1.hubspotusercontent-na1.net/hubfs/21421994/Knowledge%20Base%20Import/image-Nov-25-2025-03-44-50-1731-PM.png)](https://21421994.fs1.hubspotusercontent-na1.net/hubfs/21421994/Knowledge%20Base%20Import/image-Nov-25-2025-03-44-50-1731-PM.png)

Open the project under which you want to create tasks. Click on **Tasks** tab

Click on "+ Add task" to create a new task and you will be able to add a Task Name, Assignee, Billable rate and Time Estimate inline.

[![](https://21421994.fs1.hubspotusercontent-na1.net/hubfs/21421994/Knowledge%20Base%20Import/image-Oct-01-2025-11-03-21-5940-AM-1.png)](https://21421994.fs1.hubspotusercontent-na1.net/hubfs/21421994/Knowledge%20Base%20Import/image-Oct-01-2025-11-03-21-5940-AM-1.png)

To edit a Task, click on the relevant field and insert your change.

### From the Tasks tab, you can also:

* Assign tasks to certain members of the current project’s team, or assign it to "Anyone" if you want everyone to be able to track time to it.
* Add a [billable rate for the Task](https://support.toggl.com/en-us/article/billable-rates-6jv44s) (billable projects only)
* Set [Time Estimates](https://support.toggl.com/en-us/article/project-time-estimates-19si700) for Tasks and review the progress of each visually.
* Mark Tasks as done / as active.
* Delete Tasks.
* Edit multiple Tasks at once by using **Bulk edit**
* Duplicate Tasks (one at a time). In the list view on the task page, click the three dots on the far right-hand side of a task and select **Duplicate**. There is currently no way to bulk duplicate multiple tasks at once.

![](https://21421994.fs1.hubspotusercontent-na1.net/hubfs/21421994/Knowledge%20Base%20Import/screely-1602887997482-1.png)

### Done and Active tasks

* To hide completed Tasks from the project list on your Timer page you can mark a Task as done.
* Entries recorded under your Done Task will still be available in Reports.
* Tasks can be reactivated by marking them Active.

### Adding time to tasks

Search for the task name from the "Project" field when [creating time entries](https://support.toggl.com/en-us/article/creating-a-time-entry-fcnxd6). If you have multiple tasks with the same name listed under different projects, they'll be grouped accordingly.

### What happens to tasks if I cancel my subscription?

* Time entries created under tasks will remain, however, the task label will be invisible. In other words, tasks-related data won't be deleted, just hidden from view.
* If you renew your subscription, task names will be displayed again.

**Important Notes:**

* Deleting a task does not delete the time entries logged to it. They can still be found by using the "without task" filter in reports.
* Assigning a Project user will limit access to the Task to only that user. When "Anyone" is selected, all Project users can add Time entries to the Task.
* When you assign a task to a time entry, you can view that time in Reports by filtering for the Task or Project.
* Only Admin users can create tasks on Public projects.
* We currently do not support notifying users when a task is assigned to them.